The Advantages and Disadvantages of Printer Rental

In a business environment, wherein the demand for printing is high, and the productivity should be fast and efficient, the need for multifunction peripherals is a must. Capable of printing, faxing, copying, scanning and web-enabled features for easy file-sharing and smooth document workflow, these multifunction printers or copiers are sure to be of significant help in any working environment from small businesses to large corporations. Although the downside is, with its several functions and enhanced features that couldn’t be found in average laser printers or inkjet printers, their costs may be too much for starting businesses.

Fortunately, third-party companies like ABD Office Solutions, offer printer rentals that cost much lower than buying new multifunction printers or copiers. What is printer rental in the first place? Printer rental offers businesses especially small and starting businesses to acquire multifunction printers by renting it for a specific period. Through this service, companies can rent a fully featured multifunction printer for a day or 6 months or longer (short-term printer rental or long-term printer rental).

Printer rentals are useful for businesses holding conventions, conferences, meetings, or out of state expos. They can be considered a very wise choice to save a large amount of money that can be used for more important investments. Another advantage of printer rentals is it lets small businesses the chance to obtain and have the benefits of having a multifunction printer/copier at their office for their document workflow. It also perfectly suite businesses who don’t daily need the functions offered by these multifunction printers.

But if you happen to own a large company and it almost seems to be a necessity to have your multifunction printer in your working environment, then you might consider buying refurbished multifunction printers instead. These may cost a bit higher than printer rentals but cost lower than buying a brand new multi-function printer. Refurbished printers are refreshed old units that are perfectly cleaned, inspected and repaired for any problems so they can work perfectly like brand new printing equipment.

Renting printers in busy working environments which there is a constant need for printing, scanning and faxing, isn’t recommended though. For one thing, its short-term rental as per its month-to-month basis can cost you more, in the long run, compare to buying a new multifunction peripheral.

Renting a printer or not matters on the type of business you have and the general amount of document workflow in your office will determine whether you're suited to rent a printer or to buy one instead.